Public Works Projects Fingerprint Procedure

1.           District Fingerprinting Location: Contractors must get fingerprinted through the District for information responses for both the Department of Justice (DOJ) and the FBI databases. Fingerprinting through other entities not valid i.e. police dept., sheriff, other districts, etc.

 Contact for Scheduling: Human Resources Dept. Phone No.: (559) 457-3500

  • Fee: $88 per person
  • Payment: District will only accept money order or cashier’s check (business checks, personal checks or cash cannot be accepted);
  • Identification: Contractor must bring a valid form of ID;
  • Fingerprinting Form: Fingerprinting Authorization Form and Live Scan Form to be provided by District H.R. department;
  • Clearance Period: Standard clearance time is 5 business days; however, clearance can take up to 30 calendar days or more;
  • Clearance Notification: District H.R. department will notify contractor, safety office, and appropriate district supervising manager upon clearance by the District;
  • Badge Photo: After Contractor has been notified by District H.R. department of fingerprint clearance, go to the Fresno Unified Safety Office for a photograph and issuance of ID badge. The Safety Office will not issue an ID badge prior to fingerprint clearance;

Location:

2348 Mariposa, Fresno Ca 93721 Safety Office. – Armand Chavez Phone No.: (559) 457-3980

Photo & Badge from 8:30 AM – 3:00 PM, Monday through Friday;

  • Valid Period of ID badges: Badges will be issued with an expiration date of 60 days after the project completion date stated in the contract documents;
  1. Badge Return or Replacement: Contractor must return ID badge to the district project manager upon completion of the project. Replacement badges required due to expiration date or lost badge may be obtained at the Safety Office.

The above fingerprinting as required per Bid Specifications

00 73 19 Student Safety Allowance (Fingerprinting)

  1. Requirements for Contact with Students:  Contractor shall comply with Education Code section 45125.2 and this Article. If Contractor’s employee(s), agent(s) or subcontractor(s) will have more than limited contact with students, then Contractor must take one or more of the following steps:
  1. Install a physical barrier at the worksite to limit contact with pupils.
  • Have an employee, who the Department of Justice has ascertained has not been convicted of a violent or serious felony, continually monitor and supervise employees.
  • Arrange for surveillance by personnel with DISTRICT approval.
  • Emergency or Exceptional Situation: If CONTRACTOR is providing the services in an emergency or exceptional situation, CONTRACTOR is not required to comply with Education Code section 45125.2. An “emergency or exceptional” situation is one in which pupil health or safety is endangered or when repairs are needed to make a facility safe and habitable. DISTRICT shall determine whether an emergency or exceptional situation exists.
  • DISTRICT Processing to Department of Justice: If Contractor is required to receive verification for an employee, agent or subcontractor from the Department of Justice pursuant to this Article or the Education Code, Contractor will have individual(s) processing submitted through the DISTRICT to the Department of Justice using the DISTRICT’s fingerprinting hardware and materials. The DISTRICT will charge for such assistance at its standard rates charged to its own employees. Department of Justice clearance processed through any other agency will not be accepted by the DISTRICT.  Refer to Attachment “C” for instructions for obtaining fingerprinting clearance through the DISTRICT.
  • Verification of Compliance Under Penalty of Perjury:  Contractor shall certify under penalty of perjury, on a form provided by the DISTRICT, compliance with this Article prior to performing any work in which any employee, agent or subcontractor will have more than limited contact with students.
  • Indemnification and Hold Harmless Agreement: It shall be Contractor’s sole responsibility to ensure compliance with Education Code sections 45125.1 and 45125.2 and this Article. In addition to and without limiting any other indemnity promise made in this contract, Contractor agrees to defend, indemnify and hold harmless the DISTRICT for and from any and all actual or potential claims of any kind or description seeking to hold the DISTRICT, its employees or its agents responsible for violation of Education Code sections 45125.1 or 45125.2, or any other violation arising out of duties imposed by Education Code sections 45125.1 or 45125.2, arising out of Contractor’s employee’s, agent’s or subcontractor’s contact with students. Contractor’s indemnification obligation shall include, without limitation, judgments, settlements, contributions, payments, fines and penalties, as well as the costs of investigating and complying with equitable decrees or governmental directives. The defense obligation shall include, without limitation, legal fees, litigation expenses, and investigative costs.
  • Definitions:
    • A “violent felony” is any felony listed in subdivision (c) of section 667.5 of the Penal Code.
  • A “serious felony” is any felony listed in subdivision (c) of section 1192.7 of the Penal Code.
  • An “emergency or exceptional situation” is, as determined by the DISTRICT in its sole discretion, a situation in which pupil health or safety is endangered or when repairs are needed to make a school facility safe and habitable.
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