PAYMENT IN ADVANCE is used when a Vendor does not accept a Purchase Order.
Other reasons for use would include: Annual Fees, Assessments, Dues, Memberships, postage, etc.
Commodity Code for a Payment In Advance is 111PA** (Asterisk is where one puts the Buyer Code.)
Site/Department to furnish the following information on their requisition: Please send check to _________________________.
Once Purchase Order is generated, Purchasing will email or a vendor and internal copy to accounting, vendor and site department.
When check is issued by Accounting, they will send payment out via US Mail to the vendor.