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Administrative Regulation 3290

Actions to be taken prior to any commitment to the donor by persons recommending acceptance of the gift (this would include all equipment and/or changes to buildings and grounds):

1. The principal or head of the department that would receive the gift will prepare the “Report of Proposed Gift” form, answering completely all parts of section A, and sign the form.

2. The form will then be forwarded to the Assistant Superintendent, Operational Services.

3. Assistant Superintendent, Operational Services will forward the form, if necessary, to the Maintenance and Operations Department or to the Purchasing Department.

4. After the form is returned by Maintenance and Operations or Purchasing to the Assistant Superintendent Operational Services, he/she will make his/her recommendation which will then go to the Superintendent or designee for approval.

5. Upon approval of the appropriate administrators, the Business Division will then notify the school or department of the next step to be taken in receipt of the gift (determine who will transport, install, etc.).

Where money has been donated to the district for purchase or construction of equipment, the donor should be instructed to draw a check payable to the district which, together with the requisition for equipment or construction of equipment should be forwarded to the Assistant Superintendent, Operational Services.

Parent/Guardian-Constructed Playground Equipment

Administrative guidelines for parent/guardian-constructed playground equipment shall conform to the following procedure:

1. The Chief Financial Officer shall establish a recreation equipment committee: the chairperson of which shall be the Director of Purchasing.

2. The function of the recreation equipment committee shall include the following:

a. Establish minimum safety requirements for proposed projects.

b. Review plans and specifications for proposed projects.

c. Make recommendations to the Assistant Superintendent, Operational Services for approval of projects.

d. Certify completion and authorize child use.

3. Proposed construction projects approved by the committee and undertaken by parents/guardians shall be financed in their entirety by the parent/guardian group. Any request for district assistance must be made and approved or denied prior to initiation of construction.

4. Upon completion, the parents/guardians’ group shall, in writing, convey ownership and control thereof to the district.

Board Policy 3290

The Governing Board may accept any bequest or gift of money or property on behalf of the district. While greatly appreciating suitable donations, the Board discourages any gifts which may directly or indirectly impair its commitment to providing equal educational opportunities for all district students.

To be acceptable, a gift must satisfy the following criteria:

1. Not add to staff load.

2. Not begin a program which the Board would be unwilling to continue when the donated funds are exhausted.

3. Not entail undesirable or hidden costs.

4. Place no restrictions on the school program.

5. Not be inappropriate or harmful to the best education of students.

6. Not imply endorsement of any business or product.

7. Not conflict with any provision of the school code or public law.

8. Have a purpose consistent with those of the district.

Gift books and instructional materials shall be accepted only if they meet regular district criteria.

(cf. 6161.1 – Selection and Evaluation of Instructional Materials)

All gifts, grants and bequests shall become district property. All gifts shall be given to the school district, and not to a particular school. At the Superintendent or designee’s discretion, a gift may be used at a particular school.

Use of the gift shall not be impaired by restrictions or conditions imposed by the donor.

The Board will try to follow the donor’s wishes insofar as they do not conflict with district philosophy or operations.

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