• ALL EMPLOYEE REIMBURSEMENTS ARE REVIEWED MONTHLY BY THE BOARD OF EDUCATION

Pre-approval for use of employee reimbursement must come from Purchasing. Please call or email Edward Van Patten with request prior to going to the store.

All employee reimbursements are for emergency use only and must not exceed $200.

Department/school site leaders must approve the need for all purchases made and have the authority to deny you reimbursement.

Use Commodity Code: 111ER03
Line Type: “Service”
Information required on the RQS:
LOCATION (store name):
DESCRIPTION OF ITEMS PURCHASED:
JUSTIFICATION FOR EMERGENCY AND/OR USE:

Please email: Edward Van Patten at edward.vanpatten@fresnounified.org requesting the authority to make a reimbursable purchase. Specify the approximate dollar amount.

  • If purchases from more than one location is made, create separate line items for each receipt.
    • a.) List the location
    • b.) List the description of items purchased
  • Accounting will only issue one check against this Purchase Order and only the amount of the purchase order will be paid. The PO will then be closed.
  • Original receipt with the signature of both the authorized approver and authorized buyer must be submitted with a copy of the Purchase Order to accounting within 30 days from the DATE OF ORDER. Submit all receipts at once.
  • Two signatures are required on each invoice (Employee named on this Purchase Order and Authorized Approver)
  1. In cases where a teacher might have needs to purchase product not available through a current vendor at a store that is not an active vendor with FUSD, the buyer may authorize employee reimbursements.
    • Eligible Purchases:
      • fabric stores
      • craft stores
      • dollar tree
      • Target
      • Walmart
      • Costco
      • Starbucks
  2. Certified mail services
  3. Other stores and locations who do not accept POs may be cleared with Edward Van Patten
  4. Teachers participating in the NBCT Grant Cohort may receive reimbursement for successful completion of the advanced teaching credential.

NCLB – through State and Federal Programs

All Consideration for amounts over $200 must be pre-approved.

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