This district review procedure must be followed by any bidder who believes that a bid award recommendation is not consistent with district regulations, the bid specifications, or in compliance with law.
Formal Bid/Proposal Protest Procedure
1. Protest on a bid must be filed in writing with the Executive Director of Purchasing within two working days after receipt of the bid tabulation and its recommendations are sent to the bidders. Failure to file a timely bid protest shall constitute a bidder’s waiver of the right to have the bid award reviewed.
2. The Executive Director of Purchasing will convene a meeting with the review requestor to attempt to resolve the problem.
3. In the event the protest is not resolved, the protest will be referred to the Superintendent or his designee, normally the Chief Financial Officer.
4. Should the protest not be resolved at this level, it shall be referred to the Board along with all documentation regarding the protest and the responses at each level.
5. The Board will not act upon a protest until each of the proceeding steps has been exhausted.
Informal Bid/Proposal Protest Procedure
1. Protest on a bid must be filed in writing with the Executive Director of Purchasing within two working days after receipt of the bid summary and its recommendations are sent to the bidders. Failure to file a timely bid protest shall constitute a bidder’s waiver of the right to have the bid award reviewed.
2. The Executive Director of Purchasing will convene a meeting with the review requestor to attempt to resolve the problem.
3. The Executive Director of Purchasing’s decision is final for informal bids.